Privacy & Opting Out of Cookies

Privacy Policy

This Privacy Policy describes how the WAIC Academic Conference ("we," "our," or "us") collects, uses, and protects your personal information when you visit our website and participate in our conference.

Information We Collect

Personal Information

We may collect the following personal information:

  • Name and contact information (email, phone, address)
  • Professional affiliation and title
  • Paper submission details
  • Registration and payment information
  • Conference participation preferences

Automatically Collected Information

When you visit our website, we automatically collect:

  • IP address and location data
  • Browser type and version
  • Operating system
  • Pages visited and time spent
  • Referring website

How We Use Your Information

We use your information for:

  • Conference registration and management
  • Paper submission and review process
  • Communication about conference updates
  • Website improvement and analytics
  • Legal compliance and security

Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

  • Conference organizers and committee members
  • Service providers (payment processors, hosting services)
  • Legal authorities when required by law

Cookie Policy

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device.

Types of Cookies We Use

  • Essential Cookies: Required for website functionality
  • Analytics Cookies: Help us understand website usage
  • Preference Cookies: Remember your settings and preferences
  • Marketing Cookies: Used for targeted advertising (if applicable)

Managing Cookies

You can control cookies through your browser settings:

  • Chrome: Settings > Privacy and security > Cookies and other site data
  • Firefox: Options > Privacy & Security > Cookies and Site Data
  • Safari: Preferences > Privacy > Manage Website Data
  • Edge: Settings > Cookies and site permissions > Cookies and site data

Opting Out of Cookies

To opt out of non-essential cookies:

  • Use your browser's cookie settings
  • Contact us at privacy@waic-academic.org
  • Note: Disabling essential cookies may affect website functionality

Data Security

We implement appropriate security measures to protect your personal information:

  • Encryption of sensitive data
  • Secure servers and networks
  • Regular security assessments
  • Limited access to personal information

Your Rights

You have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion of your data
  • Opt out of marketing communications
  • Lodge a complaint with supervisory authorities

Data Retention

We retain your personal information for as long as necessary to:

  • Provide conference services
  • Comply with legal obligations
  • Resolve disputes
  • Enforce agreements

International Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.

Children's Privacy

Our website is not intended for children under 13. We do not knowingly collect personal information from children under 13.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website.

Contact Us

If you have questions about this Privacy Policy or our data practices: